Our team shall ensure that the Change Control Process is designed to:
· Tailor and implement good practice change control to the specific project needs;
· Minimise bureaucracy around change control to respond swiftly to the changing requirements, timescale, or priorities
· Establish a suitable level of governance to allow effective and timely decision making with respect to changes;
· Assess the impact of changes on time, budget, quality and benefits; and
· Control, approve and communicate changes and secure / audit compliance with the process
PMO’s initial tasks
Our team will begin by assessing the project‘s current state to identify problem areas, then perform a root cause analysis to propose solutions for rapid recovery and correction.
For on-going government projects where there may be major delays and missed milestone, our senior experts will identify alternative project approaches and strategies to help recover the project investments and timelines. The approach includes remedies to resolve issues such as:
· Fixing and sustaining scope
· Clearly defining expectations
· Defining tasks and milestones
· Ensure that the lack of coordination and focus amongst involved departments are resolved
· Defining post implementation benefits
The above tasks, in the context of overall project assurance, have a significant role in helping our clients navigate the risks of the project to enable the execution of their strategies successfully. Our team will quickly and effectively identify the risks and areas for improvement in projects under our PMO management. In particular, our project assurance will identify:
· The interdependencies with other running projects
· Ensuring business ownership and accountability is clear.
· Propose governance to support effective benefits realisation
Specifically for government and public sector projects, preparing the project communication plan is vital in identifying internal and external stakeholders and enhances communication among all parties involved in the project. Our PMO develops the communication plan to ensure that an effective communication strategy is built into the project delivery process. The plan is a framework and should be a living, evolving document that can be revised when appropriate. The communication plan is part of the project management plan and essentially addresses the following questions:
· Who needs what information?
· When do they need the information?
· Who delivers the information?
· How should the information be delivered?
While all projects share the need to communicate project information, the specific information needs and the methods of distribution may vary widely.
Finance and Budget Control
In line with specific government agencies working practices, NT’s PMO service includes establishing the budget and associated policies, processes and reporting standards for effective cost control, project financial management and reporting. Our clients benefit from NT’s experienced Project Control team that has specialist skills in business cases, NPV analysis, and asset capitalisation. As part of the PMO and based on the agreed scope, we often establish project costs and financial management processes, including cost control and reporting as well as project financial policies and procedures with an aim to provide accurate visibility on financial performance.
NT’s Cost control as part of the overall PMO, and in conjunction with the client’s finance team, includes establishing, managing and reporting on the project budget. We work with clients to:
· Establish project costs and run financial management processes, including cost control and reporting.
· Establish project financial policies and procedures, working in close collaboration with the client’s finance function.
· Provide visibility on financial performance of the project.
· Implement effective cost management techniques such as Earned Value (EV) processes and related analysis.